Registration
Registration Fee Table
| Registration Category | Early Bird Fee (Before 30 September 2025) |
Regular Fee (1 October to 10 November 2025) |
On Site Fee (After 11 November 2025) |
|---|---|---|---|
| IEEE/CES Member | USD 560 / SGD 750 | USD 700 / SGD 950 | USD 790 / SGD 1050 |
| Non-Member | USD 700 / SGD 950 | USD 850 / SGD 1150 | USD 940 / SGD 1250 |
| IEEE/CES Student Member | USD 260 / SGD 350 | USD 410 / SGD 550 | USD 500 / SGD 650 |
| Student Non-Member | USD 310 / SGD 420 | USD 450 / SGD 620 | USD 540 / SGD 720 |
| No Paper | USD 240 / SGD 310 | USD 330 / SGD 410 | |
| Banquet | USD 150 / SGD 200 | Contact Secretariat | |
Author Registration Policy
- At least one author of each accepted paper must complete a full registration (IEEE/CES Member or Non-Member) by 30 September 2025.
- Each full registration covers up to two (2) papers.
- For authors with more than two papers, a fee of [USD 280/SGD380] applies for each additional paper, with a maximum of two additional papers allowed per registration.
Page Limit and Extra Page Charges
- Each accepted paper has a page limit of 6 pages.
- Up to two (2) additional pages are allowed, at a cost of [USD 50/SGD 70] per page.
- A paper cannot exceed 8 pages in total, including the additional pages.
Important Notes
- During registration, you will be required to provide your Paper ID.
- To be included in the conference proceedings, authors must:
- Complete full registration payment,
- Upload the final PDF of the paper, and
- Submit the eCopyright form.
- Papers that do not meet these requirements will not be included in the official proceedings.
Banquet
- Student and No Paper registrations do not include access to the conference banquet.
Methods of Payment:
Registration fees must be paid in SGD by one of the following methods:
- Credit or Debit Card (Preferred Option)
For credit or debit card payments, please use the Online Payment System.
Should you have any incidence regarding the payment process, please contact the Conference Secretariat at joy@jjayes.com.
FRAUD WARNING:
Conference staff will NOT call to ask you to pay via phone for registration/lodging/air ticket, etc. Please disregard any calls or emails requesting payment. If you received any suspicious emails or phone calls/calls from a non-official contact, please write to let us know.
Cancellation Policy
If a registrant requests cancellation and a refund, the following refund policy applies.
- Before 30 September 2025: 60% of the payment refunded
- 1 October to 31 October: 40% of the payment refunded
- After 31 October 2025: no refund
All refund and cancellation requests must be submitted in writing to the Conference Secretary joy@jjayes.com. If a registrant is unable to attend the event for any reason, the conference committee encourages you to send a substitute in their place, someone who is a co-author or from the same institute or organization.
Force Majeure and Conference Policy
The conference organizers are not responsible for any loss, damage, costs, or inconvenience caused by circumstances beyond their control (force majeure), and no refunds or compensation will be provided in such cases.
Events considered force majeure include (but are not limited to): natural disasters (e.g. fire, flood, earthquake, storm), war or threat of war, terrorist acts or threats, civil unrest, strikes, pandemics, epidemics, government actions such as travel restrictions, visa denials, quarantine regulations, or any similar events that could not be foreseen or avoided, even with due care.
In the event of force majeure, the organizers reserve the right to change the date, location, or format of the conference (e.g. move to a virtual platform) or to cancel the event if necessary. All participants agree to comply with any updates to the conference arrangements and refund policy.